Introduction

Recording an exchange of stock (or recording the change of shares from one class of stock in your company to another class of stock) can be accomplished by running the Exchange of Stock workflow. Please note that this workflow requires that you upload evidence of this transaction and will not generate any documentation for this exchange.

To see the steps of the workflow and what's required please click the links below:

• Getting Started
• Upload/Pick Agreements
• Define Transactions
• Certificates
• Checkpoint

Exchange of Stock Workflow

Getting Started

To start the workflow, from the company workspace go to Start New Workflow > Equity > Exchange of Stock (Upload Only). 

Upload/Pick Agreement

You will need to provide the stock exchange agreement. Click on Document Options to upload the document from your computer or select the file if it has already been uploaded into the Data Room. Once uploaded, you will be prompted to enter the Effective Date of the agreement. 

Define Transactions

Define each of the transactions included as part of the exchange. 

1. Click Add Exchange.
2. Select the existing stockholder.
3. Select the original certificate. 
4. Click Add New Certificate Details.
   
5. Enter the number of shares exchanged, the new stock class, and the value represented and click Save.
   
6. If this exchange is for multiple certificates, click Add New Certificate Details again and repeat the previous steps.
7. Once all original certificates have been added, click Continue. 

Provide Certificates

Select if you want to upload or generate the certificates that were created through the exchange process. During this step you will need to know the certificate number and any applicable legends.

1. Click the Create Certificate button. 
   
2. Select to either generate new stock certificates, or to upload already executed certificates. 
3. Follow the prompts to either upload the certificate or define the terms for the new certificate. 
   
   
   
4. Click Continue. 

Checkpoint

At the Checkpoint you will be able to review all uploaded documents and any generated stock certificates. Clicking Continue will send the documents out for legal review. Once the legal review has been accepted, your cap table will update to reflect the exchange. If certificates were generated as part of the exchange the system will send out notifications to obtain the necessary signatures. 

Screenshots are for illustrative purposes only.

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