Introduction

If you are conducting an equity financing and your transaction documents have undergone significant changes, or new documents have been introduced that cannot be generated on the platform, you can still utilize the equity financing workflow. For these situations, we have added the ability to add additional contracts into the workflow, as well as the ability to replace the body of the main transaction documents with uploaded versions.

This article will explain the process by which you can upload and track the execution of the additional documents alongside the other financing documents. It will also explain how to upload a new document body to replace the main transaction document(s) generated from our templates.

How To Manage Additional Contracts

Occasionally, financings will involve additional documents that are not generated through the workflow. For instance, one of your investors might ask for a Side Letter - an agreement with special terms offered to them by the company that are not granted to other investors. To include this contract in the Equity Financing workflow and arrange for it to be signed along with your other financing documents, follow these steps: 

1. Click on Manage Additional Contracts on the left panel of the workflow.
   
2. Click on Add Contract.
   
3. Click on Document Options to upload the document. Enter the text of the Signing Statement and add signatories. 
   

How To Replace Generated Documents with Uploaded Versions

During the Equity Financing workflow, if there have been significant changes to your financing documents, you will have the option to replace the documents generated via internal templates with the body of the document as it has been edited outside of the platform.

For instance, if your Board Consent needs to include several provisions that are not part of the previously generated Board Consent (e.g. additional approvals for cleanup actions), you will have the option to replace the document at the Checkpoint. 

1. Click on Replace Template with Uploaded Content on the left panel of the workflow.
   
2. Select which document to replace by clicking Update.
   
3. Change the Type of Document to Uploaded Document. Click Choose a file to upload the document from your computer. 
   
4. As you progress through the Equity Financing workflow, you will be able to track these documents and have them signed electronically in the same way that you will track the progress of the generative documents.

Screenshots are for illustrative purposes only.

Fidelity Private Shares LLC provides cap table management and other administrative services to private companies and their equity compensation plans.

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