Post Incorporation lays the foundation for your company's governance and operations. This workflow will allow you to upload the documents that set the rules for how your company makes decisions. The screenshots in this article will walk you through the entire post-incorporation workflow.
If you have not yet generated these documents and would like to do so to get started, please see the Post Incorporation Workflow Step by Step article!
The starting page for the Post-Incorporation Workflow gives you an overview of the process. Since you're uploading existing signed documents instead of generating them, you will want to click on the green text below the video that reads "Already completed your post incorporation documents?"
This screen will ask you questions to check whether there are any terms in your incorporation documents and bylaws that may prohibit you from using Shoobx. Please read through your documents and be sure that electronic means are a viable method by which you can run your business.
Once you have successfully passed that step, and assuming that your company has allowed for electronic governance, you will arrive at this next screen. Here, you will have the chance to specify documents that have been drafted outside of the platform and should be uploaded to your Data Room for record-keeping purposes.
This screen will direct you to name at least two officers of your company: President and Secretary. You can also add additional officers if needed.
In this step, titled "Record Stock Distribution," you will want to select the "Add Founder" button if your company has already issued founder shares. Once you have selected this button, you will see the screen below. Here, you will define the stock distribution for the founders, who have received the initial equity in the company. You will be asked to provide stock issuance information, including the number of shares and vesting details. If this is not applicable, because you have not issued stock, the workflow will skip this step (this is all contingent upon your prior responses in Step 3).
Continuing through, you will then be asked to provide corporate officer approval documents. Here, you will want to upload the Board Approval documents for these appointments. Please note that, if you defer the documents, you will have a "Missing Document" alert next to your Data Room folder. For record keeping purposes, you will want to upload this document into your Data Room at a later date. As you pass this screen, you will arrive at another step in the workflow which will ask that you verify that this is the latest information regarding your company officers.
Next, you will want to provide all founder documents confirming your founder's shares. This step will not be necessary if you have not yet issued stock. This process will introduce a series of screens, if applicable, that will ask you questions about the nature and details of the founder's stock you have issued. The sub-flow will also allow you to upload the proof of purchase document, the Board Approval for the RSA, any Confidentiality and IP Assignment documents you may have for the founders, and any IP Contribution Agreement documents that may have been executed.
Once you have completed the information about each stockholder in your company, you will be asked to provide the executed document for the company's Stockholder Agreement for the Founder's Agreement.
Next, you will be able to upload the Board Approval for your company's Founder's Agreement.
Once you have satisfactorily completed the stock certificate section of the workflow, you will be able to review all the documents that you have uploaded in the workflow. This page is known as the "Checkpoint" page. Here, you can "Share Documents" with your counsel or other founders for review before continuing through the workflow and completing Post Inc.
Selecting "Continue" will bring you to the "Invite New Users" page, where you have the option to extend an email invitation to any officers or founders that you have added so they may create their own Shoobx login password.
Next, you will have the ability to create stock certificates for your founders. After clicking on the 'Provide Documents' button, you will come to a screen that allows you to either Upload or defer the stock certificates, or have Shoobx generate certificates on the platform.
Finally, you will be taken to the Review tab at the end of the workflow, prompting you to register your legal counsel and unlock all the capabilities that Shoobx has to offer. Once you have downloaded and satisfactorily reviewed all of your information, you can select "Continue" in the workflow and --voila! You have completed Post Incorporation on Shoobx!
Additional resources for your next steps:
Screenshots are for illustrative purposes only.
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