Shoobx Onboarding: What to Expect

Welcome to Shoobx! We're excited to help you get your account set up to begin managing your corporate legal actions through the Shoobx platform. 

This article provides a brief overview of our onboarding process. This is the process of providing information and documents for your existing Delaware corporation to create your Shoobx account.

Getting Started

• You'll provide basic information about your company - like your team size and the number of people and entities who hold equity in your company. We'll use this information to determine your pricing tier (explained in detail on our pricing page).
• You'll be asked to provide a variety of documents about your company and its history and information in those documents that the system will use to populate reports like your Capitalization Table. Note that, in many cases, if you don't have the document on hand, you will be able to defer uploading it and return to it later once your account is set up.

Documents

We recommend having the documents listed here handy before you start the process:

1. Company Charter
   Company Charter (including the breakdown of all classes of stock)
   Company Bylaws
   EIN documentation
   Company address
   
2. Board & Corporate Officers
   Company President and Secretary 
   Board Members
   (Note: For these and other stakeholders, the workflow will ask for their names and email addresses but will not send emails out until you're ready to do so)
3. Employees
   For each current employee, you will be asked to upload their Offer Letter and Confidentiality and Assignment of Inventions Agreement.
   Consultants and advisors can be added after the onboarding process is complete.
4. Stock Incentive Plan (SIP)
   If you already have a SIP, you will need the Stock Incentive Plan itself, along with the Board and Stockholder Approval for it, as well as these forms:
   Form of Incentive Stock Option
   Form of Non-Qualified Stock Option
   Form of Restricted Stock Agreement
   Form of Exercise Notice
   Any forms of the above that relate to early exercise grants
   (Note: Forms will need to be in an editable format so that you can remove certain terms, which Shoobx will add to a cover page when you generate grants through the system.) 
5. Equity
   The equity documents section will ask for:
   Any grant document (ISO, NQO, RSA, founder's shares, etc.) and the vesting terms for each
   Board approval for each grant
6. Fundraising
   Upload any fundraising paperwork you have here. This includes convertible debt, equity financings, SAFEs (Simple Agreement for Future Equity), or KISS (Keep It Simple Security) documents.
   Here, you'll want to have the main purchase agreement, any other transaction documents, and any individual grant documents, as well as the board and stockholder consents for the financing itself.
7. Legal Counsel
   The workflow will also ask you to provide the name of your company's outside counsel. Registering them will help ensure you can work together on Shoobx workflows.
   If you don't have outside counsel for your company yet, we encourage you to check out Shoobx Spark.
8. Board & Stockholder Approvals
   You can provide any other Board Consents or Meeting Minutes that were not already requested in the other sections.
9. Other Materials
   If your company has converted from an LLC or has agreements that are no longer active, like Offer Letters for past employees, you can upload these directly to your Data Room folders during the onboarding process.
10. We're Here to Help!
    When you begin the onboarding process, a member of our client services team will reach out to you to say hello make sure you're in good shape.

Fidelity does not provide legal or tax advice.

1094513.1.0

© 2023 FMR LLC. All rights reserved.