Shoobx Onboarding: What to Expect

Welcome to Shoobx! We're excited to help you get your account set up so you can begin managing your corporate legal actions through the Shoobx platform. 

This article provides a brief overview of our onboarding process.  This is the process of providing information and documents for your existing Delaware corporation to create your Shoobx account.  We recommend having the documents listed here handy before you start the process.

Stage One - The Basics

First you'll provide basic information about your company - like your team size and the number of people and entities who hold equity in your company. We'll use this information to determine your pricing tier (explained in detail on our pricing page).

Stage Two - Providing Documents 

Next you'll be asked to provide a variety of documents about your company and its history, as well as information in those documents that Shoobx will use to populate reports like your Capitalization Table.

Note that, in many cases, if you don't have the document on hand, you will be able to defer uploading it, and return to it later once your account is set up. 

Company Charter

• Company Charter (including the breakdown of all classes of stock)
• Company Bylaws
• EIN documentation
• Company address

Board & Corporate Officers

• Company President and Secretary 
• Board Members 

For these and other stakeholders, Shoobx will ask for their names and email addresses, but will not send emails out until you're ready to do so

Employees

For each current employee you will be asked to upload their Offer Letter and Confidentiality and Assignment of Inventions Agreement. 

Consultants and advisors can be added after the onboarding process is complete, should you wish to do so.

Stock Incentive Plan (SIP)

If you already have a SIP, you will need the Stock Incentive Plan itself, along with the Board and Stockholder Approval for it, as well as the forms below.

Note that the forms will need to be in Word so that you can remove certain terms which Shoobx will add to a cover page when you generate grants through the system. 

• Form of Incentive Stock Option
• Form of Non-Qualified Stock Option
• Form of Restricted Stock Agreement
• Form of Exercise Notice
• Any forms of the above that relate to early exercise grants

Equity

The equity documents section will ask for:

• Any grant document (ISO, NQO, RSA, founder's shares, etc.) and the vesting terms for each
• Board approval for each grant

Fundraising

Any fundraising paperwork you may have will be uploaded here.  This includes convertible debt, equity financings, SAFEs (Simple Agreement for Future Equity), or KISS (Keep It Simple Security) documents.  

Here, you'll want to have the main purchase agreement, any other transaction documents, and any individual grant documents, as well as the board and stockholder consents for the financing itself.  

Legal Counsel

Shoobx will also ask you to provide the name of your company's outside counsel. Registering them on Shoobx will ensure you can work together on Shoobx workflows.

If you don't have outside counsel for your company yet, we encourage you to check out Shoobx Spark. 

Board & Stockholder Approvals

Finally, you can provide any other Board Consents or Meeting Minutes that were not already requested in the other sections.

Other Materials

If your company has converted from an LLC, or has agreements that are no longer active, like Offer Letters for past employees, you can upload these directly to your Data Room folders during the onboarding process. 

We're Here to Help!

When you begin the onboarding process in Shoobx, a member of our client services team will reach out to you to say hello make sure you're in good shape. As you're going through onboarding, you can always reach out to us at support@shoobx.com if you have questions.