Congratulations! You've made a great decision in choosing Shoobx to help organize and speed up your corporate legal actions. This article will help you prepare to onboard onto Shoobx.
To start using Shoobx with an existing company (i.e., one that is already incorporated as a DE C-corp), you'll first need to go through the Shoobx onboarding process.
This is the process of providing information and documents to create your Shoobx account. You will benefit from having a few essential documents on hand before you start the process.
The first step in creating an account with Shoobx is filling out basic questions about your company's profile. The two big questions involve what funding you have received and whether your company is a Delaware C Corporation. We'll use this information to determine your pricing tier (explained in detail on our pricing page).
Please Note: You will not be required to upload documents that aren't relevant to you (i.e., you would skip providing a Stock Incentive Plan if you had not yet set one up).
Here is a list of the documents that you will need to reference or submit, organized by each onboarding step:
- Company Charter
- Company Bylaws
- EIN documentation
- If your company has received funding, you will be asked to provide the type of stock that you have issued, and specify whether it is common stock and/or other classes of stock (such as preferred)
- You will be asked to provide your company's address
Board & Corporate Officers
- Designate your President and Secretary
- Add Board Members and specify the number of board seats
You will be asked to provide a list of current employees and upload the documents below for each:
Please note: This section is for employees only (not consultants). Consultants and advisors can be added after the onboarding process is complete.
Stock Incentive Plan (SIP)
If you already have a SIP, you will be asked to upload it. In addition to your Stock Incentive Plan document, related documents will also be uploaded, such as your Board Approval for the SIP, Stockholder Approval for the SIP, and the "form of" documents:
- Form of Incentive Stock Option
- Form of Early Exercise Incentive Stock Option**
- Form of Non-Qualified Stock Option
- Form of Early Exercise Non-Qualified Stock Option**
- Form of Restricted Stock Agreement
- Form of Exercise Notice
- Form of Early Exercise Notice**
- Form of Early Exercise Restricted Stock Agreement**
**Denotes documents that will be asked for in onboarding only if your plan allows for early exercise.
The documents you should have for this category include:
- Any grant document (ISO, NQO, RSA, founder's shares, etc.) your company has (and the vesting terms for each).
- Board approval (this can also be deferred) for each grant.
Please Note: Before beginning this step, you must specify whether or not your company has undergone a stock split. Additional split documentation will be required if this is the case.
Upload any fundraising paperwork you may have here. This includes convertible debt, equity financings, SAFEs (Simple Agreement for Future Equity), or KISS (Keep It Simple Security) documents:
- SAFE: The SAFE agreement, Board Approval, and Stockholder Approval (if applicable)
- KISS: The KISS agreement, Board Approval, and Stockholder Approval (if applicable)
- Bridge Note: The note purchase agreement and the individual notes are needed, plus Board Approval and Stockholder Approval (if applicable). Please see this article on the differences between these two documents.
- Equity Financing (Series Seed / A / B / etc.): Stock Purchase Agreement, Board Approval, and Stockholder Approval (if applicable). You may also upload any other documents related to the financing, such as an Investor Rights Agreement, a Voting Agreement, and a Right of First Refusal/Co-sale Agreement.
For more details on differentiating between these types of fundraising, please see our in-depth article, How to Upload your Fundraising Documents.
- You will be asked if you have a lawyer. It is optional whether or not you'd like to register your counsel. You can continue through the onboarding process without registering a lawyer in Shoobx; however, you will have to register counsel later.
- If you do have counsel, you can upload your Counsel Engagement Letter.
Board & Stockholder Approvals
- You can provide any additional Board Consents or Meeting Minutes that were not already requested in the other sections, should you wish to do so.
- Based on the stage and complexity of your company, a Shoobx customer support representative may be required to look at your account and make sure everything is in order. Remember, you can always refer back to your Shoobx homepage to see the progress of your onboarding process.
Frequently Asked Questions
- How do I include consultants and/or advisors in my list of employees? Once you have an account set up in Shoobx, you will be able to incorporate consultants and advisors into your list of employees by starting another workflow.
- Where can I upload stock certificates? After your onboarding process is complete, you will have the option of uploading your stock certificates then.
- I'm stuck! Where can I get help? You can always reach out to us at email@example.com when you have questions or schedule a time to talk.
If you have any questions that are not addressed in this article let us know by emailing firstname.lastname@example.org!