This article explains what to expect during the legal review step of a Shoobx workflow that is being run by one of your clients.
Once a company representative starts a workflow, they will select the specific terms necessary to generate the appropriate documents (e.g. in a workflow to create option grants, they'll have the ability to create the grant documents and a board consent). Once they have entered the necessary terms and have passed the checkpoint, you will receive an email inviting you to log into Shoobx to review the document(s).
When you log into Shoobx, you'll see a notification next to the company's name that there are documents awaiting your review.
How to Edit the Documents You are Reviewing
You'll be presented with a list of the documents your client has created, and will have the option to review the main terms of each document (by clicking on the arrow next to the document's name), to download a PDF copy of the document (by clicking on the "PDF" button to the right of the document's name), and/or make changes to the document (by clicking on the "edit" button to the right of the document's name).
If you choose to make changes, you'll be presented with an outline of the document, and you can click into the sections that require changes. Some will have options, such as the grant details for Dinesh shown below, and some will allow you to edit directly into the section text, as shown in the third screenshot below.
Note - Text editing is not available in all sections, because making changes in certain locations would disrupt the metadata that is contained in those sections, and prevent Shoobx from including that information in reports, such as the cap table.
Capturing Your Edits
As you make changes in each section that requires updates, be sure to click "save" at the bottom right corner of the modal. Once you've completed all your changes, click the red "Request changes" button at the bottom left of the legal review screen. You'll be able to provide notes explaining your changes to the client, and indicate if another round of review should be required before documents go out for signature. Click "save" to send the document(s) to the client for them to review and accept your changes.
Blank fields in documents generated on Shoobx indicate that a date will be filled in once the document is complete and all signatures are captured. You can read more about blank fields in our Blank Fields in Shoobx Documents article.
Signature blocks also may not be set yet at this stage. If you're dealing with a more complicated workflow like an equity financing, the signature blocks will be set later when the investor logs in and provides the information regarding their entity/fund/etc. that will populate the signature block. Although signature blocks vary from workflow to workflow, you can read more about the specifics of an equity financing workflow in our article that explains how signature blocks get set in the equity financing process.
Screenshots are for illustrative purposes only.
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