How to Configure Shoobx Option Exercises to Include Custom Documents

This article explains how to set up Shoobx exercises to include custom exercise agreements.  This might be useful if you need your exercise to include extra documents, for example, a joinder to a voting rights agreement.

Please click on the the links below to be directed to the portion of the article you are interested in viewing:

• Setting Up The Additional Option Exercise Document
• How The Document Will Appear During Exercises

Setting Up The Additional Option Exercise Document

Begin by clicking into the "Administration" lens in Shoobx, which is located in the drop-down beneath "Company" or "My Shoobx" button in the upper right hand corner of your toolbar. (Please note that full company access users will be able to change these settings. If you believe that your permissions should be expanded, consult with the appropriate individual at your company and direct them to these instructions.)

Once you are in the Administration lens, click the "Workflow Administration" button under the General Settings module.

Scroll down to the Equity heading and select the "Exercise Options" workflow. On this screen, under the exercise settings, will be the "Additional Restriction Agreement for Plan Shares" section. Any documents added here will apply to all grant recipients that are exercising options granted under your plan. 

Clicking "Add" in this section prompts Shoobx to ask you to input the following information:

• Additional Restriction Agreement for Plan Shares document.  This document must have no blanks.  For example, if your document contains, "As of [insert today's date]," you may consider working with your lawyer to eliminate these blanks and inserting language that needs no filling in, such as, "As of the date stated below."  Work with your lawyer to change any legal documents they've given you. 
• Signing Statement.  The default signing statement in Shoobx reads, "IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year below." This statement can be customized based on your needs. This will appear on the signature page above the recipient's signature block.
• Context Documents for Restriction Agreement. This is optional. If the additional document makes reference to another document, you can select or upload that document here. For example, if the custom document is a joinder to a voting rights agreement, you can select the original voting rights agreement here so the signer will be granted access to it. This may also be used for an explanation or instructional document to be distributed along with the Additional Restriction Agreement. 

How The Document Will Appear During Exercises

Once these documents have been set up in Admin and saved, an employee exercising options will have a slightly different experience—they will be presented with an additional document for signature when exercising their options. The first screenshot below illustrates the exercise experience for an employee in a Shoobx account where no additional documents have been added.

The screenshot below shows the exercise experience for an employee in a Shoobx account where the exercise has been customized to include extra documents.

Shoobx will add a signature page containing the signing statement and a signature block to any additional restriction document that has been uploaded. The date will appear in the signature block after the signing process has been completed. No blanks in the restriction document will be filled in, which is why eliminating the blanks before you set the document up in Shoobx is essential.

As always, do not hesitate to reach out to support@shoobx.com if you have any questions!