If you're looking for information about what a stock split (or reverse stock split) is, check out our blog post here.
This article will guide you through the workflow to record a stock split. If you are unsure about whether your company has undergone a stock split, consult with your lawyer. Please note that this workflow will require that you upload evidence of the stock split, such as the Board Consent approving the split, and will not generate any documentation to effectuate the change.
Click on the link below for more information about what to expect during the workflow:
- Getting Started
- Provide Split Data
- Stock Incentive Plan
- Review Equity Promises
- Review Stock Certificates
To begin, select the "Stock Split (Upload Only)" workflow.
Provide Split Data
Make sure to have the date of the stock split, the split from shares number (1 is pre-populated but can be changed), and the split to shares number handy as you will be asked to input this information. The price per share will be calculated automatically based on the split to and from numbers that are entered in:
Once the data is entered, the next page in the workflow will require you to submit information about the preferred stock in your company, if applicable. Click on the pencil icon to see how you may edit the preferred share conversion ratio:
Next, the workflow will require you to upload or defer a Board Approval as well as Stockholder Approval of the stock split.
Stock Incentive Plan
On the next screen of the workflow, you'll be asked to upload your company's Amended Stock Incentive Plan (SIP) should your company have a one in place. Please note that at the end of this workflow, Shoobx will adjust the size of your Stock Incentive Plan by the split ratio.
Review Equity Promises
After providing the SIP documentation, you will be asked to review any outstanding equity promises your company might have. The grant amounts shown in the "Grant Shares" workflow for these equity promises will be updated to reflect the new post-split amount once the split becomes effective.
Review Stock Certificates
You'll be able to view all of your company's stock certificates (as they will be affected by the split). First, the original stock certificates will be displayed as they appeared before the stock split. If you would like Shoobx to generate the post-split certificates for these stockholders, make sure to check the box and then select "Continue":
On the next page, you will be able to view the updated electronic certificates, or you will be asked to upload the new certificates (depending on whether or not you checked the box on the first page of the workflow asking you whether or not you wanted to upload the certificates affected by this split).
You will have the option to review all of the documents that you have uploaded (and the certificates you have generated, if applicable) at this point in time. You will also be able to send documents out to your legal team for review. Once you move past this screen, you will have recorded the stock split for your company and can no longer go back and make changes. It is at this point that the new certificates will go out for signature to the company's President and Secretary if you choose to generate certificates in Shoobx.
Once all certificates have been signed (or, if uploaded, once you move past the "Checkpoint" step), the stock split has been recorded in your Shoobx account, and your cap table and stock ledger have been updated. If a change in authorized shares is required, please perform the Change Authorized Shares workflow now.
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