Please note that the features described below are only available to our HR Plus customers. If you would like to learn more about HR Plus, please speak with your account manager.
This article shows how I-9 approvers work in Shoobx and how to add one or more of these to your company. The second part of this article goes over how it works if you choose to have multiple I-9 approvers.
You can only access the screens mentioned in this article if you have Full HR Admin Access.
I-9 approvers will be asked to fill out the company portion of I-9s after the employee has filled their part out.
PART ONE: How to put one or more people in the "I-9 approver" list (or how to check who's listed on your existing list).
First, make sure you're in the 'Administration' lens-- if not, switch from the "Company" or "My Shoobx" lens. Next, click on "Employee Workflows"
Choose the "Form I-9" from the panel on the left of the screen.
Fill in the 'Workflow Approvers' box with everyone in your company that you would like to fill out the company portion of I-9s (after the employee has filled out their part). You might choose to list just one person or multiple people here.
PART TWO: If you've listed multiple people in the "I-9 approver" list, this is what they'll experience
First, the employee will fill out their I-9
Then, everyone at your company listed on the "Workflow Approvers" list will receive a notification in their Shoobx account.
From the "My Workflows" view, the notification will say, "Preview Employee Form I-9"
If you click the "status" button next to this notification, it will let you know what other workflow approvers can take the same action.
If you click into the workflow, you'll see a large warning that says, "This section can be completed by multiple users." If you click the "Claim Workflow" button, only you will be able to do work in the workflow.
If you don't click the "Claim Workflow" button, then your colleagues can come in at any time and click this button and take the workflow themselves.
If you have any questions about how I-9s are approved and filled out by the company on Shoobx, don't hesitate to reach out anytime to firstname.lastname@example.org!