· How to Share Your Data Room and/or Cap Table with a New Investor

This article explains how you can invite a NEW third party to view documents and/or the cap table in your company's Shoobx account, usually in the context of due diligence.

You can also invite an individual user to view similar information, or provide access to this information to existing investors or members of your team.   

Once you've made the initial connection with this party, you can add additional members to their team as well. 

Creating a New Relationship

STEP ONE

From the Shoobx home screen, click on the "Start New Workflow" button.

STEP TWO

Click the "Add Third Party Entity" button under the "User Directory" section of workflows. 

STEP THREE

Enter the name of the entity and the person you're working with, along with their email address.

Use the "enable diligence mode" button to enable each party to receive reports about activity in the data room, such as letting a potential investor know when the company has uploaded additional materials for review.

STEP FOUR

The representative will then confirm their relationship with your company.  While you wait, click on the orange text regarding access to your company's documents and reports to configure which folders in your data room, and which reports, they should be allowed to see.

Data room access can be configured via the "Edit Access & Authorization" button.

Access to your cap table and other reports can be configured via the "Edit Permissions" button.

STEP FIVE

When the representative logs in they will be asked to confirm the relationship, after which they will be able to view the Shoobx dashboard with the reports and data room folders you've selected. 

Need to add other team members? 

You can add additional members to the third party team at any time. There are four roles, allowing you flexibility to tailor the access of each new person: 

Primary Manager – By default, the access level granted to the primary contact is the Primary Manager. They have full access to the reports and Data Room folders you've shared. They can add team members and define their access (up to the level that the primary contact has).

Team Lead with Managed Access – These individuals can add other Team Members and have access to the information designated to them by the Primary Manager or the company. 

Team Lead with Full Access – They have full access to the reports and data room folders shared with the Primary Manager. They can also add team members and tailor their access.

Managed Access – These team members are only allowed to access the information granted to them by a more senior member of the team. They cannot add team members or change others' access.