This article will provide a quick overview of a few actions you may be interested in as you begin to handle your company's ownership on Shoobx.
Not too long ago, managing equity involved; paper, spreadsheets, fax machines, and even couriers. With Shoobx, all of that is in the past and managing equity on the platform is easy!
Click on the links below to be directed to that portion of the article:
- Stock Incentive Plan
- Granting Shares or Options
- Viewing Vesting, Accessing Documents, Acting on Equity
- Repurchasing Stock
- Changing Authorized Shares, Recording Stock Split
- Reporting Tools (Including the Capitalization Table and Stock Ledger)
Stock Incentive Plan
The Stock Incentive Plan is a mechanism used to grant company equity to eligible grantees. Our blog post provides a general introduction to what a Stock Incentive Plan is, and why your company might want to set one up. If you are looking for a more in-depth tour of the components that make up a Stock Incentive Plan, see our article, here.
If you'd like to create a new Stock Incentive Plan for your company in Shoobx, you'll want to follow this step-by-step process for setting up your Plan.
Alternatively, if your company already has a plan and you'd like to document an existing Stock Incentive Plan, you can do so in Shoobx by running the 'Stock Incentive Plan' workflow in upload mode by clicking the annotated link below:
Once finished, your company can offer ISO, NQO, and RSA grants using Shoobx.
Learn more about how setting up a Stock Incentive Plan through Shoobx can benefit your company.
Granting Shares or Options
Granting ISOs, NQOs, and RSAs to employees, consultants, advisors, and others is fully automated through Shoobx (if you're unsure about what each equity acronym means, check out our blog post). There are several reasons why you might want to grant equity to different company actors, perhaps the most common of these being the incentive alignment for employees. We also have resources about what the legal process looks like in order to grant equity to your employees, which provides a bird's eye view into the steps of the automated workflow for granting equity.
Using the Grant Shares workflow, you will be able to create a grant with just a few key pieces of information—recipient name, number of shares, and the start date for vesting, if applicable. (Shoobx will even give you hints about SIP, IRS, and SEC constraints for your grants!) After the grants have been specified, Shoobx will generate the necessary resolutions and they will be sent for approval by the Board of Directors.
You can also use your own custom templates for the newly created grants in Shoobx, so that you can track the approval and signature process from beginning to end. This same workflow will allow you to document grants that were created outside of Shoobx.
Let Tyler give you an overview of granting options through Shoobx:
Vesting, Documents, And Recipient Equity Actions
Once grants have been issued and approved, recipients can accept their grants in Shoobx. For the company, this means no danger of lost paperwork. For the grantees, it means full and easy access to their electronic stock certificate and grant-related documents. Every share or option holder in your company will have a heading named My Equity where they can see their vesting status, exercise their options, and even 83(b) filing.
A robust range of equity transactions is handled by Shoobx, including the repurchase of shares from departing employees. Shoobx can execute the repurchase, via the Termination workflow, or can be used to record repurchase as a standalone action. The changes to equity are immediately reflected in the up-to-date Cap Table and Stock Ledger in Shoobx.
Changing Authorized Shares, Recording Stock Splits, Transferring or Exchanging Stock
Shoobx makes processes streamlined and simple. With Shoobx, updating your company's authorized shares or par value is easy, and you'll want to follow these steps to make sure that your company's ducks are in a row. If your company undergoes a stock split, or reverse split (learn more here), you can document this change in Shoobx and update all of your issued stock certificates with the click of a button. Shoobx can also automate stock transfers and stock exchanges from beginning to end. While this is, by no means, the only equity workflows Shoobx offers, they are a few significant flows that will be of great importance to your company's operations.
Capitalization Table and Stock Ledger (and More!)
The equity in a company can take many forms, including founder's stock, employee options, shares reserved or owned by investors, and shares that have yet to be granted. The Capitalization Table represents a thorough accounting of the ownership of the company. The information about the equity in the Cap Table is critical when a financing opportunity arises. It is a key part of any Term Sheet, and its' accuracy is paramount as financing negotiations take place.
The Cap Table can be collapsed for a clear view of your company’s equity landscape or using the tools provided, you see ownership at a granular level. Drill down to see who owns how many shares of stock, what classes of stock are in play, and what happens to ownership when those classes are calculated to common shares. The Shoobx Cap Table lets you toggle between views to see who owns what for scenario planning. With one click, the data in the Cap Table can be exported to Excel for further analysis.
No doubt, the Cap Table contains sensitive information, and only a select few people should be able to access it. Advanced permission settings allow you to authorize specific users to have access, and define whether they can only see an overview of the table, or manipulate the table directly.
Sometimes, all that is needed is an overview of the stock distribution of your company. The Stock Ledger is the authoritative list of stock certificates and ownership. The Stock Ledger capitalizes on Shoobx’s Data Room capabilities by linking you to the related stock certificates and legal documents for each entry.
While Cap Tables and Stock Ledgers are important - reporting on equity in Shoobx contains so much more! To check out other informational mechanisms available to you in Shoobx, see here.
As always, if you have any questions that are not addressed in this article let us know by emailing firstname.lastname@example.org!