How to Upload Custom Grant Documentation for Signature

You may be looking to upload previously hand-crafted option grants in Shoobx instead of having Shoobx automatically generate option grants for a few reasons, including having international grants that need to be custom-crafted by your lawyer outside of Shoobx. This article outlines how to upload custom grant documents in Shoobx to be executed through Shoobx during the "Grant Shares" workflow. If you are instead looking for guidance on how to generate grant documents in Shoobx or upload signed grants into Shoobx, please see our article here. 

Please click on the bullet point below for information about each step in the Grant Shares flow (note that they are in order):

• Getting Started, Select Stock Incentive Plan, Define Source of Fair Market Value
• List Grant Recipients
• Upload Grant Document
• Constraints, Approvals, and the Checkpoint

Getting Started, Selecting The SIP, Defining FMV

You'll want to begin by starting the "Grant Shares or Options" workflow and choosing the "Create New Stock Grant(s)" option.

You will be asked to define the Stock Incentive Plan for the grant (if applicable) and will be asked to provide evidence of fair market value. These steps are all identical to those described in the "Grant Shares" workflow article.

List Grant Recipients

When you get to the "List Grant Recipients" page, you'll want to click on the "Add Grant" button, like you normally would during a "Grant Shares" flow. (You can also edit an existing grant, if you see one listed. The steps will be the same.)

This will bring you to the "Define Grant" page for the recipient. You will notice the checkbox, "Upload Custom Grant Document for Execution." You should check this box. Shoobx will generate grants for you if you leave this box blank. Checking this box allows you to upload a grant that you or your lawyer have already created outside of Shoobx.  

Upload Grant Document

You'll then be asked to upload your grant.  It's important to note that Shoobx will add a signature block to whatever you upload.  If your document already has a signature block, you might want to remove it so that there won't be two redundant signature blocks.

Constraints, Approvals, and the Checkpoint

The Constraints page, Approvals page, and Checkpoint page will function in the exact same way that it does during the "Grant Shares" flow (see here). This is how you can have Shoobx generate your board consent but use previously created option grants. If you have any questions at all, don't hesitate to reach out to support@shoobx.com.